Special Event Application

Do You Need to Submit a Special Event Application?

If any of the following apply to your event, you need to submit a Special Event Application:

Special events criteria

  • Is your event being held on Shire land or in a Shire owned facility? If a private event by invitation only, submit a facility or reserve booking enquiry, not a Special Event Application.
  • Is your event open to the public?
  • Do you expect an attendance of over 100 people? Invitation only parties exempt i.e. birthdays on private land.
  • Will you have food available for purchase?
  • Will you have large amusements at your event?
  • Will you have animals at your event? i.e. Petting zoo.
  • Will there be camping at your event?
  • Will there be amplified music at your event?
  • Will there be generators at your event?
  • Will there be alcohol at your event - sale and/or BYO?

If none of the above apply, enjoy your party! Don’t forget to register your event with the Western Australian Police Force: Register

Review our Guidelines

Familiarise yourself with the Special Event Guidelines

Our Events team are happy to chat, before you complete your application:

9531 7777

Fees and Charges

We will process your application and following approval advice will issue an invoice for the payment, which you may pay online.

Fees and Charges

Prepare Supporting Documentation/Information

To enable our Events team to approve your application promptly, you may need:

Click here to download the Special Event Application form and send through to mailbag@murray.wa.gov.au

  • Certificate of Currency for Public Liability
  • Incorporation certificate
  • List of temporary food vendors
  • Details of temporary structures - i.e. tents, marquees, stages
  • Traffic management plan
  • Detailed site plan
  • Risk Management Plan

Apply

Introduction

Navigate through the different form sections using the navigation on the left, or use the next/previous buttons located at the bottom of each step.

Save Your Progress

You have the ability to save this form and complete it at a later date. An email will be generated and sent to the specified address.

Note: Incomplete forms are kept for a period of 7 day(s), after this time the system will automatically delete your response.

Applicant Details

Is your group/organisation incorporated?

Not-for-profit organisations, registered charities and community groups that have a valid Certificate of Incorporation may be eligible for reduced fees and charges in relation to this application.

Yes/No
Does you or your group/organisation hold current public liability insurance?*

Event Details


Amusement attractions/rides

Please complete this section if there will be amusement attractions/rides at your event.

Will there be amusement attractions/rides?

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Disability Access

You must ensure all arrangements you make, including emergency procedures, meet the needs of people with disabilities. Refer to the Department of Communities for guidelines on creating accessible events.

Is there disability access at your event?*

Venue Details


Alcohol

If you are intending to sell alcohol at your event, you are required to obtain an Occassional Liquor Licence or variation of an existing licence from the Department of Local Government, Sport and Cultural Industries.

Will there be alcohol at your event?*
What drinks will be available at your event?

Crowd Control

What security measures will be undertaken to protect both Council/private property and members of the public?

Restriction of alcohol to underage persons*

Animals

Will animals be involved in the event?*

Camping

Will camping be permitted at the event?*

First Aid

First aid is to be available at all events. Refer to the Special Events Guidelines for the level of first aid required.


Electrical/Lighting

If yes, will all egress paths be illuminated to 40 lux?

Fireworks, Pyrotechnics and Lasers

An application must be approved by self-certified operators. Contact the Department of Mines, Industry Regulation and Safety for the relevant application and approvals.

Do you intend to hold a pyrotechnic display?*
Do you intend to use lasers?

Food and Drink Stalls

For food stalls at events held within the Shire of Murray, a food stall permit is not required if the event has received ‘special event approval’.

Will food or drinks be sold at the event?*

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Temporary Structures

Event organisers are to provide the relevant documentation for all public building structures such as tents, marquees and stages - no later than two weeks prior to the event.

Will a fenced off area or enclosure be utilised at the event?*
Will marquees, stages and/or tents be utilised at the event?*

Toilets

Event organisers are responsible for toilet provision. Please refer to the Special Event Guidelines for the number of toilet facilities that must be provided. Please detail the number of permanent toilets available on-site below.


Traffic Management and Parking

Will the event require a full or partial road closure?*

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Will parking impact nearby residents?*

Waste and Rubbish Disposal

Do you wish to hire additional Shire of Murray bins*

Noise Control

All events must comply with the Environmental Protection (Noise) Regulations 1997. The regulations specify permitted noise emissions depending on the type of surrounding land use.

Is the event a non-confirming event? (Non-conforming means if the event does not comply with the Environmental Protection (Noise) Regulations 1997)*

Water Supply

Is scheme water available?*

Site Plan

Required prior to event approval, where applicable please include:
- Stage or other entertainment attraction/s (bouncy castle)
- Emergency exits
- Food stalls
- Lighting
- Electrical cables
- Vehicle access points
- Parking areas
- Location of marquee/s tent/s (include measurements area m2)
- Site signage
- Location and number of additional toilet facilities
- Seating
- Fenced off areas
- First aid post/s
- Additional facilities or significant infrastructure relevant to your event


Max File Size: 10.00 MB
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Risk Management Plan

Applicable to events estimated to attract over 5,000 attendees. Event organisers have a responsibility to ensure a safe event and as such a risk assessment for all proposed activities must be undertaken.


Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx

Emergency Management Plan

Applicable to events estimated to attract over 5,000 attendees. Event organisers have a responsibility to ensure a safe event and as such an Emergency Management Plan is required.


Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx

Application Declaration

I accept responsibility for ensuring compliance with local laws and conditions relevant to the event. As the event organiser, I seek approval to host this event and acknowledge that all the information provided in this application is true and correct. I understand that failure to adhere to the conditions of any approval will result in the approval not being valid.*

Validate and Submit Form

 
Get Audio Code

 

Application Processing and Approval

We will contact you should we require any further information and should all conditions be satisfactorily met, we will issue approval.

The approval will reference specific conditions related to your event, which must be adhered to at all times. Failure to adhere to the conditions will result in an invalid approval.

Do You Need to Submit a Special Event Application?

If any of the following apply to your event, you need to submit a Special Event Application:

Review our Guidelines

Special events criteria

  • Is your event being held on Shire land or in a Shire owned facility? If a private event by invitation only, submit a facility or reserve booking enquiry, not a Special Event Application.
  • Is your event open to the public?
  • Do you expect an attendance of over 100 people? Invitation only parties exempt i.e. birthdays on private land.
  • Will you have food available for purchase?
  • Will you have large amusements at your event? Bouncing castles on private land exempt.
  • Will you have animals at your event? i.e. Petting zoo.
  • Will there be camping at your event?
  • Will there be amplified music at your event?
  • Will there be generators at your event?
  • Will there be alcohol at your event - sale and/or BYO?

If none of the above apply, enjoy your party! Don’t forget to register your event with the Western Australian Police Force: Register

Prepare Supporting Documentation/Information

To enable our Events team to approve your application promptly, you may need to submit the following:

  • Certificate of Currency for Public Liability
  • Incorporation certificate
  • List of temporary food vendors
  • Details of temporary structures - i.e. tents, marquees, stages
  • Traffic management plan
  • Detailed site plan
  • Risk Management Plan
  • COVID Event Plan

Prepare Payment

Cash, card, cheques and money orders are accepted.

Fees and Charges

Apply

Click here to download, print and complete the Special Event Application form

Visit our office:

Shire of Murray Administration Office, 1915 Pinjarra Road, Pinjarra 6208 View Map

Sunday Closed
Monday 8:30am - 4:30pm
Tuesday 8:30am - 4:30pm
Wednesday 8:30am - 4:30pm
Thursday 8:30am - 4:30pm
Friday 8:30am - 4:30pm
Saturday Closed

Application Processing and Approval

We will contact you should we require any further information, and should all conditions be satisfactorily met, we will issue approval.

The approval will reference specific conditions related to your event, which must be adhered to at all times. Failure to adhere to the conditions will result in an invalid approval.