A deputation is a presentation made during a Council Meeting, by up to five people affected by a matter on the meeting agenda.  

In order to present a deputation to Council, you need to apply for approval.

Deputation requests must be received at least two business days prior to the respective meeting. 

Points to Note When Applying to Present a Deputation

  • Up to five people can attend a meeting to present a deputation, however only two representatives may address council during the presentation
    • The other representatives may respond to specific questions from Councillors
  • A deputation is allowed up to 10 minutes including question time and discussion
  • Your deputation must relate to an agenda item listed for consideration at the meeting you wish to address
  • Only one subject per application form is permissible
    • If you want to make a deputation on more than one item listed for consideration at any meeting, separate forms need to be completed and approval gained from the meeting before you present your first deputation
    • In these circumstances, it is advisable for you to contact the Shire’s Coordinator Executive Services for advice by telephoning 9531 7703 or by emailing the Coordinator Executive Services
  • If you wish to distribute printed material in support of your deputation, please bring fourteen (14) copies with you to the meeting
  • You must clearly state on your application form if you intend to make a PowerPoint presentation as part of your deputation
    • PowerPoint presentations will not be allowed without the prior consent of the Chief Executive Officer

Deputation Request Form

Pease complete and submit the form below at least two business days prior to the respective Council meeting.

Your application will be reviewed and approved by our Chief Executive Officer.

Further Information or Assistance

Please contact the Office of the Chief Executive Officer: